Recruitment DPP (Personio) Privacy Policy for Applicant Platform

General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

Responsible body
The responsible body for data processing within this applicant platform is:
Synaptikon GmbH
Friedrichstrasse 68
10117 Berlin, Germany
Email: info@neuronation.de

“Responsible body” is the body that provides personal data (e.g., names, email addresses, etc.) collected and processed or used.

Data Protection Officer
For general questions about data protection, you can contact our Data Protection Officer, Mike Peter, at the following email address: dpo@neuronation.de

1. Introduction

We, Synaptikon GmbH, take the protection of your personal data very seriously and strictly adhere to the rules of data protection laws, in particular the EU General Data Protection Regulation (GDPR). This privacy policy explains the nature, scope, and purpose of the collection and use of personal data by our applicant platform.

2. Use of the applicant platform

We use Personio, a web-based recruiting platform, to support our application process. For more information about Personio’s data processing, please see the Personio Privacy Policy: https://www.personio.com/privacy-policy/.

In addition, we use Atlassian Jira and Confluence for internal project management and documentation, Calendly for organizing meetings, and various Google services to organize and manage our application process. Here you will find the privacy policy of Google LLC: https://policies.google.com/privacy.

Personio SE & Co. KG
Seidlstraße 3
80335 Munich
Germany
Purpose: Applicant management and support in the recruiting process

Atlassian Pty Ltd
Atlassian, Inc.
1098 Harrison Street
San Francisco, CA 94103
USA
Purpose: Internal project management, documentation

Google services
Google LLC
1600 Amphitheatre Parkway
Mountain View, CA 94043
USA

Purposes:
Google Drive: Storage and management of application documents
Google Meet: Conducting video interviews, transcription, and recording of interviews
Google Calendar: Appointment scheduling
Google Mail: Communication as part of the application process

3. Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

4. Purpose and legal basis of data processing

The processing of your personal data is carried out for the purpose of conducting and processing the application process. The legal basis for this is Article 6 paragraph 1 letter b GDPR (implementation of pre-contractual measures) and Article 6 paragraph 1 letter f GDPR (legitimate interests of the controller). When processing special categories of personal data, we additionally rely on Article 9 paragraph 2 letter b GDPR (fulfilment of rights and obligations under labor law).

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process:
name (first and last names)
e-mail address
phone number
LinkedIn profile (optional)
channel through which you found us

5. Sharing of data

Your information will be shared within our company with those positions and employees involved in the application process. In addition, your data may be shared with external service providers such as Personio and Google, provided they operate on our behalf. These service providers are contractually obliged to keep your data confidential and to process it only within the framework of our instructions.

6. Storage period

We will retain your personal data for as long as necessary to decide on your application. In addition, we will keep your data for up to 6 months unless you withdraw your consent beforehand or legal retention obligations prevent this. You will receive an email 28 days before the end of the retention period, allowing you to grant consent for further storage.

7. Your rights

You have the right to request information about the personal data stored with us at any time. In addition, you have the right to rectification, deletion, restriction of processing, and data portability of your data. If you have given your consent to the processing of personal data, you can revoke it at any time with effect for the future. You also have the right to complain to a supervisory authority about the processing of your personal data.

8. Contact us

For questions, requests for information, or to assert your rights, please contact our Data Protection Officer using the contact details above.

9. Change of privacy policy

We reserve the right to adapt this Privacy Policy to always align it with current legal requirements or to implement changes to our services in the Privacy Policy. The new privacy policy will then apply to your next visit.

This privacy policy applies from January 16, 2026.

Office Manager (m/w/d) — Part-Time

We are looking forward to hearing from you!

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